Rules for IAG Scientific Meetings
These new Rules were prepared during the Executive Committee meeting held in Paris, 3-10 March 1988. After some amendments they were adopted by the Bureau and then the Executive Committee.
They now become effective and especially applicable to scientific meetings organized by the association itself. They do not conflict with those rules contained in the By Laws which more generally concern Symposia and workshops approved or sponsored by the IAG. These new rules must be considered as a necessary and more detailed complement to Chapter VII of the By Laws, should they be approved by the Council.
1. Scientific Meetings relevant to IAG may take place
2. During the (Ordinary and Scientific) General Assemblies the scientific meetings generally take place Section by Section (including the respectively assigned Commissions and Special Study Groups) under the Chairmanship of the Section Presidents (called Section Meetings). The study of some questions may require joint meetings of several Sections under a chairman, appointed by the Executive Committee. The inclusion on the agenda of scientific papers for presentation at sessions of a General Assembly is decided by a Committee consisting of the Presidents of Sections. Besides the scientific sessions the Sections, Commissions, and Special Study Groups are free to hold working meetings of their members under the responsibility of the respective Presidents.
3. If one or more Sections, Commissions, or Special Study Groups wish to arrange a scientific symposium during the General Assembly this is subject to the usual approval procedure for IAG-Symposia (ref. 7). Symposia should be arranged only if the topic covers at least the frame of one Section, one Commission, or two Special Study Groups.
4. General Meetings of IAG may be considered as a group of IAG-Symposia and Section Meetings held at the same time and place.
5. At each General Assembly joint Symposia covering topics interesting two or more Associations within the Union and/or other international scientific organizations may be arranged.
Though the IAG may be asked to act as convenor or co-convenor these Symposia follow the rules issued by the IUGG in these particular cases.
6. The IAG may participate also in Joint Symposia at any other time outside of the General Assemblies obeying the same procedures.
7. The IAG may sponsor scientific Symposia covering broad parts of Geodesy and having large attendance at any suitable time outside of the General Assemblies and/or General Meetings, and may call them IAG-Symposia if the following conditions are fulfilled :
|the Symposium has to be sponsored by one or more Sections or Commissions or at least by two Special Study Groups of IAG ;|
|the host organization of the symposium must accept a Scientific Committee appointed by the Executive Committee of IAG with the advice of the proposer of that symposium ;|
|the symposium must be open to all bona-fide scientists in accordance with the ICSU Rules ;|
|the proceedings of the Symposium shall be published within 6-8 months after the end of the Symposium.|
IAG expects that immediately after the end of the symposium the Chairman of the Scientific Committee supplies a short summary to be published in the Bulletin Géodésique.
8. Applications for approval as IAG-Symposium by the Executive Committee of IAG should be submitted to the Secretary General of IAG at least tow years before the proposed date of the Symposium. The following information is essential to the proposal :
2. Date and duration
7. Name and address for maintenance of contact
8. Estimated number of participants
10. Names of the proposed Editors of Proceedings
11. The outlined Scientific Programme
9. Guide-lines for the agenda of the symposium
activities of the Scientific Committee (SOC)
publication of the Proceedings.
a) Invited Review Papers,
b) Invited Papers,
c) Contributed Papers,
d) Contributed Poster Papers,
e) Video Film,
f) Discussion, including Panel Discussions.
9b) The Scientific Committee if responsible for a high standard of scientific value of the Symposium. The Chairman of the Scientific Committee
9c) The Local Organizing Committee takes care of the smooth running of the Symposium. It does not receive financial help from the IAG, the necessary expenses being met by the local funds or by contributions from the participants.
The requirements of local organizations are generally as follows :
10. The IAG intends to arrange all the IAG-Symposia, that means the Symposia held during the General Assemblies and the General Meetings of IAG, and the Symposia approved in accordance with point 7 -in a series and so give each of them a number starting with the first IAG-Symposium which will be performed after the 19th General Assembly of IAG, held in August1987 in Vancouver, Canada.
11. The IAG Executive Committee shall recognize also the scientific meetings organized by the Commissions, their Subcommissions, and working groups, and the Special Study Groups of IAG alone or jointly with other international and national groups and bodies at any time outside of the General Assemblies, if they have been approved by the Executive Committee at the advice of the respective Section President in due time before the first announcement. If so the Meeting may be announced as "International Meeting, organized by the ....... of IAG".
Is is not permitted to use the term IAG-Symposium.
12. The IAG is willing to recognize also scientific meetings, organized by national bodies as important scientific event with benefit for the international geodetic community and to sponsor them if the respective meeting shall be open to all bona-fide scientists according to the ICSU Regulations and will be sponsored by one or more Sections, Commissions, or Special Study Groups of IAG and if the organizer shall obey the organisational standard for IAG-Symposia.
These Meetings may be announced as "International Meeting, organized by ....., sponsored by IAG". It is not permitted to use the term IAG-Symposium. Sponsorship by the IAG means only official recognition and does not imply financial support by the IAG. IAG may appoint an official representative to that meeting. IAG expects that the Proceedings of the meeting will be prepared by the local organizers and published within 6-8 months after the end of the meeting.
Applications for sponsorship should be submitted to the Secretary General not later than 18 months before the intended date of the meeting.
13. In its decision about approval and/or sponsorship the Executive Committee takes into account a balanced selection of meetings, a representative coverage of subjects and a good geographical distribution. The IAG intends to avoid duplication, overlapping and undue frequency.
The Secretary General shall publish annually a calendar of future IAG-Symposia and other scientific meetings organized by IAG-bodies or sponsored by IAG in the Bulletin Géodésique.
14. The Executive Committee shall appoint an official representative of the Association for each of the scientific meetings to be governed by these rules. The representative is obliged to watch the way in which the organizer of the meeting obey the IAG Rules for Scientific Meetings and to report about it to the Executive Committee in due time.